BOARD OF
September 7, 2011
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Thursday, September 1, 2011.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Wednesday, August 31, 2011, prepared by the
5. Discussion and possible action to approve Resolution No.______ honoring Danny Lambert for 20 years of service in Oklahoma county government. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)
6. Discussion and possible action to approve Resolution No.______ honoring Donella Epps for 22 years of service in Oklahoma county government. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)
7. Discussion and possible action to approve Resolution No.______ honoring Sheena McGrady for 22 years of service in Oklahoma county government. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)
8. Discussion and possible action to approve Resolution No.______ honoring Deloris Whitley for 22 years of service in Oklahoma county government. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)
9. Discussion and possible action to approve Resolution No.______ honoring Gary Swann for 25 years of service in Oklahoma county government. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)
10. Discussion and possible action to approve Resolution No.______ honoring Gail Doyle for 26 years of service in Oklahoma county government. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)
11. Discussion and possible action to approve Resolution No.______ honoring Tamara Russell for 26 years of service in Oklahoma county government. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)
12. Discussion and possible action to approve Resolution No.______ honoring Karen Prince for 28 years of service in Oklahoma county government. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)
13. Discussion and possible action to approve Resolution No.______ honoring Rachel Bouret for 28 years of service in Oklahoma county government. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)
14. Discussion and possible action to approve Resolution No.______ honoring Elsie Borlabi for 35 years of service in Oklahoma county government. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)
15. Discussion and possible action to approve Resolution No.______ honoring Treasa Wooliver for 35 years of service in Oklahoma county government. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)
The
following items, No. 16 through 20, are Consent Items and are routine in
nature:
16. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $43,523.00 for period ending August 30, 2011, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
17. Approve Employee Benefit Trust Warrant No. 535695 through 536331 for Oklahoma County in the amount of $731,207.96 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
18. Receive the following litigation:
Case No. CJ-2010-2418 Sheriffs Sale
Case No. TC-2011-022 Tort Claim
19. Discussion and possible action to approve Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:
ERIC
WILLIAM JORDAN 14-654-1255;
NEWALLA CITY ADDITION; LOT 013; BLOCK 048
LEE
E. WALKER
02-168-5240;
BLOCK 015
AMI
PROPERTIES LLC
02-168-5245; OAK PARK AMENDED ADDITION; LOTS 3 & 4;
BLOCK 015
LEE
J. SCHMITT
09-483-5250;
BLOCK 009
LEE
J. SCHMITT
10-798-5610; INDUSTRIAL ADDITION; LOTS 18 & 19 & EX N40FT;
BLOCK 060
LEE
J. SCHMITT
14-991-1005; TOP O THE TOWN 1ST ADDITION;
LEE
J. SCHMITT
15-132-0360; CARTER PARK SUB ADDITION;
LEE
J. SCHMITT
05-245-3400; INGLESIDE TO
BLOCK 007
LEE
J. SCHMITT
07-193-2840;
LEE
J. SCHMITT
07-364-5800; TAPPAN HEIGHTS ADDITION; LOTS 21 & 22; BLOCK 020
LEE
J. SCHMITT 09-483-4620; LAWRENCE PLACE
ADDITION; LOTS 21 & 22 & E2FT
OF LOT 23; BLOCK 008
LEE
J. SCHMITT
09-525-9590; IVANHOE ADDITION;
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate
transactions. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)
20. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer.
1-2011-029 $ 762.56
End
of Consent Docket
21. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW12069 Awards, Apparel & Promotional Items
District No. 1
22. Discussion and possible action to approve Resolution No. __________ to determine that a certain structure is dilapidated and should be torn down and removed and if the structure is to be torn down and removed, further discussion and determination for commencement and completion of the work. The structure at issue is owned by Judy K. Oliver Trust/Dickerson Family Irrevocable Trust and is located at 3402 Fox Avenue, Spencer, Oklahoma 73084 and more particularly described as:
Block 012, Lots 9 and 10 of the Hicks Addition, Oklahoma County, Oklahoma according to the recorded plat thereof.
The Board of County Commissioners has the authority to make this determination pursuant to 19 O.S. 360. Dilapidated building means a structure which through neglect or injury lacks necessary repairs or otherwise is in a state of decay or partial ruin to such an extent that said structure is a hazard to the health, safety or welfare of the general public or creates a fire hazard which is dangerous to other property. Requested by Willa Johnson, Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
23. Discussion and possible action to approve Notice of Dilapidation and Lien for property owned by Judy K. Oliver Trust/Dickerson Family Irrevocable Trust and located at 3402 Fox Avenue, Spencer, Oklahoma 73084 and more particularly described as:
Block 012, Lots 9 and 10 of the Hicks Addition, Oklahoma County, Oklahoma according to the recorded plat thereof.
Pursuant to 19 O.S. 360 the notice of Dilapidation and Lien shall be filed with the County Clerk. Requested by Willa Johnson, Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
24. Discussion and possible action to receive a letter from the United States Air Force notifying the Board of County Commissioners that the United States is exercising its option to acquire the Leased Premises at no cost to the Government, on the terms and conditions set forth in the lease. Requested by Willa Johnson, County Commissioner, District No. 1. (Document Received)
25. Discussion and possible action for approval of Offer to Sell Real Property wherein the Board of County Commissioners will purchase from Loyd Garrison the following real estate: Lot 7, Block 1, Crutcho Park Sub Addition to Oklahoma County, Oklahoma, AKA 2208 Godlin according to the recorded plat thereof together with all improvements and appurtenances thereunto for the amount of $65,000.00. This property is being acquired as part of the Oklahoma County Project E-2008-D, Crutcho Park Acquisition Project, Phase V and payment will be made from the County Bond Fund/Flood Control-Crutcho, 2032/1204. The dollar amount contained in this agreement is based upon the Board of County Commissioner's original offer. This amount does not include any additional title requirements, pro-rated ad valorem taxes (if any), closing costs or relocation payments (Parcel No. 8). Requested by Willa Johnson, County Commissioner, District No. 1 and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
26. Discussion and possible approval of Offer to Sell Real Property wherein the Board of County Commissioners will purchase from Mildred L. Bussing the following real estate: Lot 1 plus the West 45 feet of Lot 24, Block 4, Crutcho Park Sub Addition to Oklahoma County, Oklahoma, AKA 1912 Hughson according to the recorded plat thereof together with all improvements and appurtenances thereunto for the amount of $95,000.00. This property is being acquired as part of the Oklahoma County Project E-2008-D, Crutcho Park Acquisition Project, Phase V and payment will be made from the County Bond Fund/Flood Control-Crutcho, 2032/1204. The dollar amount contained in this agreement is based upon the Board of County Commissioner s original offer. This amount does not include any additional title requirements, pro-rated ad valorem taxes (if any), closing costs or relocation payments (Parcel No.23). Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
27. Discussion and possible approval of Offer to Sell Real Property wherein the Board of County Commissioners will purchase from Rebecca J. Price the following real estate: Lot 6, Block 2, Crutcho Park Sub Addition to Oklahoma County, Oklahoma, AKA 2300 Boyd according to the recorded plat thereof together with all improvements and appurtenances thereunto for the amount of $64,000.00. This property is being acquired as part of the Oklahoma County Project E-2008-D, Crutcho Park Acquisition Project, Phase V and payment will be made from the County Bond Fund/Flood Control-Crutcho, 2032/1204. The dollar amount contained in this agreement is based upon the Board of County Commissioner s original offer. This amount does not include any additional title requirements, pro-rated ad valorem taxes (if any), closing costs or relocation payments (Parcel No.17). Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
28. Discussion and possible approval of Offer to Sell Real Property wherein the Board of County Commissioners will purchase from Kerry J. Spencer the following real estate: Lot 8, Block 2, Crutcho Park Sub Addition to Oklahoma County, Oklahoma, AKA 2208 Boyd according to the recorded plat thereof together with all improvements and appurtenances thereunto for the amount of $69,000.00. This property is being acquired as part of the Oklahoma County Project E-2008-D, Crutcho Park Acquisition Project, Phase V and payment will be made from the County Bond Fund/Flood Control-Crutcho, 2032/1204. The dollar amount contained in this agreement is based upon the Board of County Commissioner s original offer. This amount does not include any additional title requirements, pro-rated ad valorem taxes (if any), closing costs or relocation payments (Parcel No.16). Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
District No. 3
29. Discussion and possible action for approval of Federal Aid Project Funding Agreement between Oklahoma Department of Transportation and Oklahoma County for Project 3-2007-D, BRO-155D(638)CI, JP 25011(04) Bridge and approaches on 234th Street and Sorghum Mill Road 0.1 Mile E of Western. Requisition No. 11201538 in the amount of $208,241.80 has been issued to State of Oklahoma Department of Transportation from County Road & Bridge (CBRI)/County Commissioners /Professional Services, (1111/1200/54455) contingent upon encumbrance of funds. Requested by Ray Vaughn, County Commissioner, District No. 3 and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
County Clerk
30. Discussion and possible action to receive Certificate of Achievement for Excellence in Financial Reporting awarded to Oklahoma County by the Government Finance Officers Association of the United States and Canada (GFOA) for its 2010 Comprehensive Annual Financial Report (CAFR). An Award of Financial Reporting Achievement (AFRA) has been awarded to Carolynn Caudill, Oklahoma County Clerk, whose office is primarily responsible for preparing the Comprehensive Annual Financial Report (CAFR). Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)
Engineering
31. Discussion and possible action for approval of Resolution No. __________ to place a portion of the Wilshire Avenue located between MacArthur Blvd. and Northwest Expressway on Reserve Status according to the provisions of Title 69, Section 1201 of the Oklahoma State Statutes. Requested by Stacey Trumbo, PE, County Engineer and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
33 foot Section Line Rights of Way on the South side of the Southwest Quarter (SW/4) of Section 34, Township 13 North, Range 4 West and the North side of the Northwest Quarter (NW/4) of Section 3, Township 12 North, Range 4 West and the south side of the Southeast Quarter (SE/4) of Section 33, Township 13 North, Range 4 West and the North side of the Northeast Quarter (NE/4) of Section 4, Township 12 North, Range 4 West, lying between the West Right of Way Line of North MacAuthur Blvd. and the North Line of the Northwest Expressway and that portion of the Section Line Rights of Way on the East line of the Southeast Quarter (SE/4) of Section 33, Township 13 North, Range 4 West and on the West line of the Southwest Quarter (SW/4) of Section 34, Township 13 North, Range 4 West lying South of the Lake Hefner Canal and North of the South Line of the above Quarter Sections, all in Oklahoma County, Oklahoma.
32. Discussion and possible action for authorization of the Chairman to execute on behalf of Oklahoma County, Division Order Contract from Unit Petroleum Company for the following described property: Capital Hill 16B-6H Section 16-T11N- R3W, Oklahoma County Oklahoma. Requested by Stacey Trumbo, P.E., County Engineer. (Document Received)
Sheriff
33. Discussion and possible action for submission of the Federal Annual Certification Report for the Chairman s signature. The report will then be filed with the United States Department of Justice and the United States Department of the Treasury, as required, to maintain eligibility for the receipt of Federal Asset Forfeiture funds and equipment. Requested by John Whetsel, Oklahoma County Sheriff. (Document Received)
Social Services
34. Discussion
and possible action to receive the 2010-2011 Annual
Report for Oklahoma County Social Services.
Requested by Christi Jernigan, Director,
Recurring
Agenda Items:
35. Approve
all claims,
list available for inspection in the office of the
36. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
37. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
38. Commissioners Comments/General Remarks:
39. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
40. Adjourn at __________ until 9:00 a.m., Wednesday, September 14, 2011.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board